Meeting Room Rentals

The library offers creative, flexible and convenient community meeting spaces at all four branches. Meeting spaces can be booked for a fee by not-for-profit and community organizations on a first-come, first-serve basis.

If you are interested in booking one of the Library's meeting rooms, please email your requested dates and location to meetingrooms@rhpl.ca or call 905-884-9288 x0800.

All fees are subject to HST. Find full details in our Meeting Room Rental Policy.

Central Branch Meeting Rooms

View branch hours and address here.

Room Details	Capacity & Furniture	Rental Fees
Meeting Room A Room features: Kitchen area with sink, counter and fridge. Projector and screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. Click to enlarge	45 chairs (or 30 chairs at 5 tables)	Not-for-Profit: 3 hours or less: $55.05 flat fee. Additional time: $18.35 per hour.
	45 chairs (or 30 chairs at 5 tables)	Commercial: 3 hours or less: $110.10 flat fee. Additional time: $36.70 per hour.
Meeting Room B Room features: Kitchen area with sink and counter. Projector and screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. Click to enlarge	45 chairs (or 30 chairs at 5 tables)	Not-for-Profit: 3 hours or less: $55.05 flat fee. Additional time: $18.35 per hour.
	45 chairs (or 30 chairs at 5 tables)	Commercial: 3 hours or less: $110.10 flat fee. Additional time: $36.70 per hour.
Meeting Room A/B Room features: Meeting Rooms A and B can be combined through the removal of a partitioning wall. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. Click to enlarge	90 chairs (or 60 chairs at 10 tables)	Not-for-Profit: 3 hours or less: $82.65 flat fee. Additional time: $27.55 per hour.
	90 chairs (or 60 chairs at 10 tables)	Commercial: 3 hours or less: $165.30 flat fee. Additional time: $55.10 per hour.
Meeting Room C Room features: Boardroom style table and chairs. Whiteboard, flip chart easel, projector, and TV available upon request. Flip chart paper and markers not included. Click to enlarge	10 chairs at 2 tables	Not-for-Profit: 3 hours or less: $36.75 flat fee. Additional time: $12.25 per hour.
	10 chairs at 2 tables	Commercial: 3 hours or less: $73.50 flat fee. Additional time: $24.50 per hour.

Oak Ridges Branch Meeting Rooms

View branch hours and address here.

Note: Study rooms can also be booked for same-day use at Oak Ridges Branch. Bookings must be made in person.

Room Details	Capacity & Furniture	Rental Fees
Meeting Room 1 Room features: Boardroom style tables and chairs. Projector/television, whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. Click to enlarge.	15 chairs (or 10 chairs at 2 tables)	Not-for-Profit: 3 hours or less: $36.75 flat fee. Additional time: $12.25 per hour.
	15 chairs (or 10 chairs at 2 tables)	Commercial: 3 hours or less: $73.50 flat fee. Additional time: $24.50 per hour.
Meeting Room 2 Room features: Kitchen area with sink, counter and fridge. Projector, screen, whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. Click to enlarge	45 chairs (or 30 chairs at 5 tables)	Not-for-Profit: 3 hours or less: $55.05 flat fee. Additional time: $18.35 per hour.
	45 chairs (or 30 chairs at 5 tables)	Commercial: 3 hours or less: $110.10 flat fee. Additional time: $36.70 per hour.
Meeting Room 1/2 Combined Room features: Meeting Rooms 1 and 2 can be combined through the removal of a partitioning wall. Projector, screen, whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. . Click to enlarge	50 chairs (or 35 chairs at 8 tables)	Not-for-Profit: 3 hours or less: $68.85 flat fee. Additional time: $22.95 per hour.
	50 chairs (or 35 chairs at 8 tables)	Commercial: 3 hours or less: $137.70 flat fee. Additional time: $45.90 per hour.

Richmond Green Branch Meeting Room

View branch hours and address here.

Room Details	Capacity & Furniture	Rental Fees
Meeting Room Room features: Projector and TV screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. Click to enlarge.	32 chairs (or 24 chairs at 6 tables)	Not-for-Profit: 3 hours or less: $45.90 flat fee. Additional time: $15.30 per hour.
Commercial: 3 hours or less: $91.80 flat fee. Additional time: $30.60 per hour.

Room Details

Capacity & Furniture

Rental Fees

Meeting Room

Room features: Projector and TV screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

32 chairs (or 24 chairs at 6 tables)

Not-for-Profit: 3 hours or less: $45.90 flat fee. Additional time: $15.30 per hour.

Commercial: 3 hours or less: $91.80 flat fee. Additional time: $30.60 per hour.

Richvale Branch Meeting Room

View branch hours and address here.

Room Details	Capacity & Furniture	Rental Fees
Meeting Room A Room features: Projector and TV screen. Whiteboard and flip chart easel available upon request. Paper and writing materials not included. Click to enlarge	50 chairs (or 35 chairs at 8 tables)	Not-for-Profit: 3 hours or less: $60.60 flat fee. Additional time: $20.20 per hour.
Commercial: 3 hours or less: $123.90 flat fee. Additional time: $41.30 per hour.

Room Details

Capacity & Furniture

Rental Fees

Meeting Room A

Room features: Projector and TV screen. Whiteboard and flip chart easel available upon request. Paper and writing materials not included.

Richvale Auditorium — *Click to enlarge*

50 chairs (or 35 chairs at 8 tables)

Not-for-Profit: 3 hours or less: $60.60 flat fee. Additional time: $20.20 per hour.

Commercial: 3 hours or less: $123.90 flat fee. Additional time: $41.30 per hour.

Meeting Room Rentals

Central Branch Meeting Rooms

Meeting Room A

Room features: Kitchen area with sink, counter and fridge. Projector and screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

Meeting Room B

Room features: Kitchen area with sink and counter. Projector and screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

Meeting Room A/B

Room features: Meeting Rooms A and B can be combined through the removal of a partitioning wall. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

Meeting Room C

Room features: Boardroom style table and chairs. Whiteboard, flip chart easel, projector, and TV available upon request. Flip chart paper and markers not included.

Oak Ridges Branch Meeting Rooms

Meeting Room 1

Room features: Boardroom style tables and chairs. Projector/television, whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

Meeting Room 2

Room features: Kitchen area with sink, counter and fridge. Projector, screen, whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

Meeting Room 1/2 Combined

Room features: Meeting Rooms 1 and 2 can be combined through the removal of a partitioning wall. Projector, screen, whiteboard and flip chart easel available upon request. Flip chart paper and markers not included. .

Richmond Green Branch Meeting Room

Meeting Room

Room features: Projector and TV screen. Whiteboard and flip chart easel available upon request. Flip chart paper and markers not included.

Richvale Branch Meeting Room

Meeting Room A

Room features: Projector and TV screen. Whiteboard and flip chart easel available upon request. Paper and writing materials not included.

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